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Employment Agreement, Offer & Appraisal Letter Formats

Three commonly needed employment document formats — an offer letter, a full employment agreement, and an appraisal letter — selectable below. Fill in the shared fields to generate a first draft of each.

General-reference format provided by PNPC Global. Not legal advice. Laws and stamp-duty requirements vary by state and change over time — have this document vetted by a qualified professional before execution.
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LETTER OF OFFER

1. Offer

Dear __________________, on behalf of __________________, having its registered office at __________________ (the "Company"), we are pleased to offer you the position of __________________ in the __________________ department, reporting to __________________, based at __________________.

2. Date of Joining

Your date of joining shall be __________________, subject to completion of pre-employment documentation, background verification, and submission of relieving/experience documents from your previous employer, if applicable.

3. Compensation

Your annual cost-to-company (CTC) shall be __________________, structured in accordance with the Company's compensation policy, details of which will be shared in your detailed offer annexure/compensation letter.

4. Probation

You will be on probation for a period of __________________ from your date of joining, during which your performance and conduct will be reviewed. Confirmation of employment shall be communicated in writing upon successful completion of probation.

5. Nature of Employment

This is a full-time position, and you shall be required to devote your entire working time and attention to the business of the Company, subject to the terms of the detailed employment agreement to be executed on or before your date of joining.

6. Background Verification and Documentation

This offer is contingent upon satisfactory completion of background verification checks and submission of original educational certificates, identity proof, and other documents as may be requested by the Company's HR team.

7. Confidentiality

By accepting this offer, you agree to keep the terms of this offer letter, including compensation details, strictly confidential, and not disclose them to any third party without the Company's prior written consent.

8. Validity of Offer

This offer is valid for acceptance within a period to be communicated separately, and shall automatically lapse if not accepted and a signed copy returned to the Company within such period.

9. Governing Law

This offer letter and the employment relationship arising from it shall be governed by the laws of India, with courts at __________________, __________________ having exclusive jurisdiction over any dispute.

10. Acceptance

Please sign and return a copy of this letter to indicate your acceptance of the above terms and your intention to join __________________ as __________________ on __________________.

Execution / registration notes
  • Ensure the employment agreement is signed before or on the date of joining — an offer letter alone does not substitute for a full employment agreement in most jurisdictions.
  • State-specific Shops and Establishment Act provisions govern working hours, leave, and termination notice — verify against the applicable state law for the work location.
  • Non-compete clauses post-termination have limited enforceability under Indian law (Section 27, Indian Contract Act, 1872) — keep such restrictions reasonable and narrowly scoped.
  • Appraisal letters should be issued alongside a revised compensation annexure reflecting the updated pay structure for payroll and tax purposes.
  • Have these formats reviewed against your company's HR policy manual and the labour law applicable at each work location before rollout.
General-reference format provided by PNPC Global. Not legal advice. Laws and stamp-duty requirements vary by state and change over time — have this document vetted by a qualified professional before execution.
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Employment Agreement, Offer & Appraisal Letter Formats

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